Privacy Policy: Urban Search (Selectd Ltd)

Last Updated: February 7, 2026

1. Introduction

Urban Search (“we,” “us,” or “our”) is committed to protecting the privacy and security of your personal data. This policy explains how we collect, use, and protect information about candidates, clients, and website visitors in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Selectd Ltd (trading as Urban Search) is the "Data Controller" for the information you provide.

  • Company Registration Number: 15854964

  • Registered Office: 128 City Road, London, EC1V 2NX.

  • Contact: info@urbansearch.co.uk

3. Data We Collect

As a recruitment specialist, we collect data necessary to match senior professionals with sector-specific roles:

  • Candidates: Name, contact details, CV/Resume, employment history, qualifications, professional memberships, right-to-work documentation, and salary expectations.

  • Clients: Contact names, job titles, business addresses, and billing information.

  • Website Users: IP addresses, browser types, and cookies (see our Cookie Policy).

4. How We Use Your Data

We process your information for the following purposes:

  • Providing Recruitment Services: Matching candidates with vacancies in Town Planning, Urban Design, and Architecture.

  • Communication: Updating you on application statuses or relevant industry opportunities.

  • Compliance: Verifying identity and right-to-work status in the UK.

  • Business Development: Maintaining records of client requirements and prospective hires.

5. Lawful Basis for Processing

We rely on the following legal grounds under UK GDPR:

  • Legitimate Interests: Necessary for our core business as a recruitment agency (e.g., storing a CV to consider a candidate for a role).

  • Contractual Necessity: To fulfill our terms of business with clients or candidates.

  • Legal Obligation: To comply with UK employment laws (e.g., tax or right-to-work checks).

  • Consent: For marketing communications or processing sensitive personal data (e.g., health or diversity information).

6. Data Sharing

We only share candidate data with prospective clients in the planning/design sector with your explicit knowledge. We do not sell your data to third parties. We may use third-party processors who are strictly bound by data processing agreements.

7. International Transfers

If we transfer data outside the UK (for example, using cloud storage), we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place to maintain the same level of protection.

8. Data Retention

We retain personal data only as long as necessary:

  • Active Candidates: 2 years from last meaningful contact, unless requested otherwise.

  • Placed Candidates: 7 years (to comply with financial and tax auditing).

  • Unsuccessful Applications: 6 months, unless you consent to us keeping your CV on file for future roles.

9. Your Rights

Under UK law, you have the right to:

  • Access the data we hold about you (Subject Access Request).

  • Rectify any inaccuracies in your data.

  • Erase your data ("Right to be forgotten").

  • Object to processing or request restriction of processing.

  • Data Portability to move your data to another service.

To exercise these rights, please contact us at the address provided in Section 2.

10. How to Complain

If you have concerns, please contact us first. If we cannot resolve your issue, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.